All resources Prompts
A free guide by ZAK
ChatGPT Prompts for Business That Save Real Time
These are the ChatGPT prompts for business I use most. They also work in Claude and Copilot. Set up the house rules once, then use the short prompts every day.
Clear context matters more than a long prompt. Tell AI who you are, what you need and what format helps you decide.
Start with the house rules below. Then the daily prompts can stay short.
Step 1
Set Your House Rules Once
Paste this into ChatGPT custom instructions, or into a Claude or ChatGPT Project. Every answer after that starts from your context.
About me: I lead [ROLE] at a [INDUSTRY] business. My team is [ROLES]. I make decisions about [AREAS]. How to answer me: • Lead with the answer, then the reasons • Use plain words and short paragraphs • Flag uncertainty and name what would settle it • Never invent numbers, quotes or sources • If my question is the wrong question, tell me the better one Shortcuts I may use: BRIEF = five bullet summary for a busy executive RISK = list risks, likelihood and the first thing to check PLAN = steps, owners and a date for each PUSH = argue against my idea as hard as you fairly can
Now you can type BRIEF or PUSH after any message and get that format.
Step 2
Turn Anything Into a Brief
Use this for long reports, email threads and articles.
BRIEF this for me: [PASTE] Then tell me the one decision it asks of me, if any, and the cost of leaving it alone.
Step 3
Think Through a Decision
Use this when you are stuck between options.
I need to decide: [DECISION] Options: [A], [B], [C] What matters most to me: [CRITERIA] What I know: [FACTS] Compare the options in a table against my criteria. Tell me what I am missing. Then give me your recommendation and the one sign that would change it.
Step 4
Write the Hard Email
Use this for the email you have been putting off.
Draft an email to [PERSON, ROLE] about [SITUATION]. What I need them to know: [POINTS] What I need them to do: [ASK] Tone: direct and kind. Under 150 words. No filler openings. Then give me a shorter version I could send as a text.
Step 5
Plan the Next 30 Days
Use this after a meeting or a big decision.
PLAN the next 30 days for: [GOAL] Team: [WHO] Constraints: [BUDGET, TIME, OTHER WORK] Show weekly milestones, an owner for each step and the first thing to do tomorrow morning.
Questions About ChatGPT prompts for business
What are the best ChatGPT prompts for business?
Prompts that give clear context and ask for a decision ready format, such as a five bullet brief, an options table or a 30 day plan.
Do these prompts work in Claude and Copilot?
Yes. Paste the house rules into project instructions or custom instructions in any of them.
Where do I put custom instructions in ChatGPT?
Look under Personalization in Settings for Custom instructions. Menu names can change, so search the settings page for custom instructions when the menu looks different.
How do I stop ChatGPT from making things up?
Tell it never to invent numbers or sources, ask it to flag uncertainty and check any fact that matters.
Next step
Put This Guide to Work
Bring the report or email you write most and we can turn it into a prompt your team reuses.